Privacy Policy

Effective Date: March 2025

Worx (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website worxoffices.com (the “Website”).

By using our Website, you acknowledge that you have read and understood this Privacy Policy.

1. Data Controller Information

For the purposes of the General Data Protection Regulation (GDPR) (EU) 2016/679, Worx is the Data Controller of your personal data.

Contact Details:

Worx

United House
170 Elland Rd
Leeds
West Yorkshire
LS11 8BU

Email: enquiries@worxoffices.com

Phone: 0113 3234 195

2. What Data We Collect

a. Personal Data

We may collect and process the following categories of personal data:

Identity Data: Name, company name, job title
Contact Data: Email address, phone number
Technical Data: IP address, browser type, device type, and other technical data
Usage Data: Information about how you use our Website
Marketing Data: Preferences for receiving marketing communications

b. Special Categories of Data

We do not collect any special category data (e.g., race, ethnicity, political opinions, health data) through our Website.

3. Legal Basis for Processing Data

Under GDPR, we rely on the following legal bases to process your personal data:

Contractual Necessity – To respond to inquiries or provide services you request.
Legitimate Interests – To analyse and improve our Website and services.
Consent – When you opt-in to receive marketing communications.
Legal Obligations – To comply with legal or regulatory requirements.

4. How We Use Your Data

We use your data for the following purposes:

To provide and improve our Website and services
To respond to inquiries and customer service requests
To send you relevant office space listings or updates (if you opt-in)
To analyse website usage and improve functionality
To comply with legal obligations

5. How We Share Your Data

We do not sell or rent your personal data. However, we may share it with:

Service Providers: Trusted third parties that help operate our Website (e.g., analytics providers, email service providers).
Legal Authorities: If required to comply with a legal obligation or protect our rights.
Business Transfers: If we sell or merge our business, your data may be transferred to the new owner.

We ensure that any third-party recipients comply with GDPR and maintain the confidentiality of your data.

6. International Data Transfers

If we transfer your personal data outside the European Economic Area (EEA), we will ensure appropriate safeguards are in place, such as:

Standard Contractual Clauses (SCCs) approved by the European Commission.
Adequacy Decisions where the receiving country ensures a similar level of data protection.

You can request details about our international data transfers by contacting us.

7. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy, including:

As long as you have an active business relationship with us.
As required by law for tax and accounting purposes.

After the retention period, we securely delete or anonymise your data.

8. Your GDPR Rights

Under GDPR, you have the following rights regarding your personal data:

Right to Access – Request a copy of your data.
Right to Rectification – Request correction of inaccurate or incomplete data.
Right to Erasure (“Right to be Forgotten”) – Request deletion of your data under certain conditions.
Right to Restrict Processing – Limit how we process your data in certain circumstances.
Right to Data Portability – Receive your data in a structured format or request its transfer to another controller.
Right to Object – Object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent – If we rely on your consent, you can withdraw it at any time.

To exercise these rights, contact us at enquiries@worxoffices.com. You also have the right to file a complaint with a supervisory authority in your country.

9. Cookies and Tracking

Our Website uses cookies and similar tracking technologies to enhance your experience. You can manage your cookie preferences in your browser settings.

10. Data Security

We implement appropriate security measures to protect your data from unauthorized access, alteration, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted with an updated “Effective Date.” Continued use of the Website after changes constitutes acceptance of the revised policy.

12. Contact Us

If you have any questions about this Privacy Policy or your rights under GDPR, please contact us at:

Worx

United House
170 Elland Rd
Leeds
West Yorkshire
LS11 8BU

Email: enquiries@worxoffices.com

Phone: 0113 3234 195

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